COVID-19 Update: Latest Information on COVID-19 Event Protocols
Inova COVID-19 Protocols
Inova Office of Continuing of Medical Education Covid-19 Policy
The health and safety of our community are always the top priority at Inova. We continue to monitor US Centers for Disease Control and Prevention (CDC) and Virginia Department of Health (VDOH) Guidelines for mass gatherings and will make updates accordingly. Participants in any event should be thoughtful about their individual risks and consider avoiding public gatherings if they are of higher risk.
Below are the in-person Inova CME Event Protocols. These protocols are subject to change as information and guidelines are updated.
Vaccination Status: All attendees must be either fully vaccinated against COVID-19 or provide proof of a negative COVID-19 PCR test within 72 hours of the event. Attendees should be prepared to show a valid vaccine card or proof of vaccine within an approved app. If you have an approved exemption please reach out to the CME office directly prior to the event at firstname.lastname@example.org.
Masks: Masks are to be worn during events, regardless of vaccination status, with the following exceptions:
For event faculty/presenters when actively giving talk/presenting
For event attendees when actively eating
Capacities: There is limited registration capacity for in-person events. This will be determined by the capacity of the room and physical distancing requirements.
No onsite registrations will be accepted. Please register online early to secure your spot.
Check-in Process: There will be assigned check-in times based on participant last names. We ask in-person attendees to be mindful of their assigned time that will be communicated in our reminder emails leading up to the event.
Wellness Checks: Inova CME staff will ask attendees about their wellness to attend the event upon check-in or attendees will need to go through any on-campus screening that may be in place, depending on location of event.
Cancellation: We ask that any attendees who are not feeling well or exhibiting any symptoms of the coronavirus refrain from attending in-person events.
We have relaxed our refund policy and will issue refunds up until five days after an event to the original payment method. Refund requests need to be submitted in writing to email@example.com.
Food: If an event includes mealtimes, agendas will be adjusted to allow for meal pick-up in small groups. Food will be provided in boxed meals or will be individually packaged. High touch areas will be disinfected regularly.
Exhibits: For events allowing exhibitors, exhibit tables will be limited and spaced according to physical distancing guidelines. Exhibitors must adhere to all event guidelines and safety protocols
Traveling to an Event: Attendees should follow relevant guidance provided by the Center for Disease Control (CDC), World Health Organization (WHO) and Virginia Department of Health or the local regulations at the event location. In addition, attendees should adhere to any government issued travel restrictions and guidance issued by the region you will be travelling to and the region you are travelling from.
After the Event: We ask that in-person attendees notify us at firstname.lastname@example.org if they test positive for COVID-19 within ten days of an event. We will notify participants of a potential exposure should this happen.
Right of Refusal: The Inova Office of CME reserves the right to refuse entry or remove anyone who does not meet our screening criteria or who refuses to comply with documented policies, such as mask wearing and physical distancing.