EPCA locations
Mon
3-Oct-22Tue
4-Oct-22Wed
5-Oct-22Thu
6-Oct-22REGISTRATION/BADGE COLLECTION
All EPCA selected hotels09:00–19:00 07:00–19:00 07:00–18:00 07:00–17:00 EPCA PAYMENTS & HOTELS DESK
Hotel InterContinental Berlin – lobby09:00–19:00 07:00–19:00 07:00–18:00 07:00–17:00 EPCA INFORMATION DESKS
All EPCA selected hotels09:00–19:00 07:00–19:00 07:00–18:00 07:00–17:00 LOUNGE AREAS
Hotel InterContinental Berlin (ground floor), Hotel Pullman Schweizerhof (lobby)09:00–19:00 07:00–19:00 07:00–19:00 07:00–17:00 MEETING TABLES
Hotel InterContinental Berlin – Pavilion & Garden Lounge12:00–19:00 07:00–19:00 07:00–19:00 07:00–17:00 EPCA Social Events
Take place during the following dates and times: (UPDATES TO TIMINGS MAY APPLY)
Mon
3-Oct-22Tue
4-Oct-22Wed
5-Oct-22Thu
6-Oct-22BREAKFASTS
Hotel InterContinental Berlin – Potsdam II– 07:00–08:00 07:00–08:00 08:00–09:00 COFFEE BREAKS
Hotel InterContinental Berlin – Potsdam II– 10:30–11:00 09:30–10:00 10:30–11:00 STANDING LUNCHEONS and CLOSING LUNCH
Hotel InterContinental Berlin – Potsdam II– 12:00-13:00 – 12:30-13:30 OPENING EVENT (Walking Dinner)
Potsdam I+II– 19:30–22:00 – – PRE-EVENT RECEPTION
Hotel InterContinental Berlin - Potsdam II18:00–19:30 - - - - All rooms must be guaranteed by credit card.
No booking will be confirmed without full and correct credit card details. - Confirmations will be sent starting end of June 2022.
- Cancellation of and changes to bedroom and meeting room bookings must be made in writing and sent to the EPCA Hotel Administration in Brussels: hotels@epca.eu.
- Accommodation prices are quoted in Euros (€ / EUR) per room per night including VAT. Breakfast is not included.
- Accommodation in all hotels will be available from 15.00 on the day of arrival until 12:00 on the day of departure. Delegates who want a guaranteed early arrival and/or a late check-out are required to add the previous and/or following night to their booking.
- Junior suites cannot be used as meeting rooms. They consist of one large room combining bedroom and sitting room in the same area.
- Hotels may allow full suites to be used for small informal meetings but these suites may not serve as formal meeting rooms. However, in some hotels, a “soft” conversion of the living room of the full suite is possible upon request of the delegate for a one-off conversion fee.
In such a case, the living room of the full suite can be equipped with a boardroom table and chairs. These soft conversions need to be ordered via the email indicated in the e-mail confirming the booking of the suite. Minimum capacity: 4 people – Maximum capacity depends on the hotel and the type of suite and sanitary measures in place during the duration of the Annual Meeting. The delegates who want to use their full suite for informal meetings can order a catering service via the email link included in the confirmation email. Individual catering can still be ordered through room service. - Delegates cannot be informed of their suite number before the Meeting. Suite numbers can be made available on-site on the meeting room list after check-in and upon the delegate’s request at the EPCA Information desk in her/his hotel.
- The meeting rooms rental period is three consecutive days minimum.
- The rental fees for meeting rooms are indicative and vary according to the size of the meeting room. Rates are quoted in Euros per room per day, and do not include catering.
- Catering can be ordered via the email link included in the confirmation email.
In case of booking a Business Conference Room at the InterContinental Berlin, a mandatory setup fee of EUR 426,00 applies. Also a mandatory F&B package will have to be booked for each meeting room for at least the 3 main days of the Annual Meeting (October 4-6 2022) - Meeting rooms are available from 08.00 on the first day of booking until 17:00 on the last day of booking. If other times are required, please notify hotels@epca.eu
- If a meeting room is allocated to you, prepayment will be compulsory for the meeting room rental. Details can be found on the meeting room confirmation. Payment for meeting rooms (and mandatory F&B orders) must be received by the allocated hotel no later than 1st September 2022 COB. If no payment is received by this date, the credit card provided as a guarantee will be charged accordingly. Delegates must pay their room charges and extra orders/services requested in the meeting room at the hotel on departure. For additional information on rental rates and conditions of meeting rooms, please contact the EPCA Hotel Administration in Brussels.
- The list of all allocated meeting rooms be available to consult on-site at the EPCA Information desks in the partner hotels. Companies/Delegates who do not wish their meeting room to appear on this list should explicitly inform the EPCA office of the same in writing, sending this to: meetings@epca.eu.
- Reserved tables for up to 6 people will be available for rent in the Pavilion of the Hotel InterContinental Berlin at a rental fee of € 1,500.00 for 3 ½ days (VAT excluded). This fee includes ten (10) day tickets for external guests that can be distributed by the renting EPCA member company.
- The list of all allocated tables is available on the EPCA website HERE. You will also be able to consult it on-site at the EPCA Information desks in the partner hotels. Companies/Delegates who do not wish their meeting table to appear on this list should explicitly inform the EPCA office of same in writing, sending this to: meetings@epca.eu.
Quick Links:
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EPCA Dos and Don'ts
Compliance with competition law is one of EPCA's core values.
Compliance must be ensured at all times when participating in an EPCA Annual Meeting. This includes any one-to-one meetings or events in which delegates may participate in the context of the Annual Meeting.
Before attending the Annual Meeting, delegates are reminded to read and adhere to the EPCA Dos and Don'ts carefully (https://epca.eu/dos-donts).
Official Hotel bedrooms are NO longer available - BOOK ALTERNATIVE ACCOMMODATION!
Hotel area map with booking options (including availabilities and non-partnering hotels) can be found HERE.
Registration
REGISTRATION is closed!
Registration Options:
Member registration: € 1,000.00 excl. VAT
-> allows access to all EPCA areas, virtual access to sessions (Bizzabo), attendance list
Non-Member registration* (exclusive to companies having submitted their EPCA membership application): € 1,900.00 excl. VAT
New Members having sent their duly completed membership application and reference before 31st August 2022 can join us in Berlin.
IMPORTANT: For all other not-yet member companies, we are sorry but you can no longer join this year's event.
New membership applications for the year 2023 will resume in October (after this year’s 56th Annual Meeting)! Companies wishing to take part next year are invited to start the application process early to avoid disappointment in 2023!
*Only applicable for companies that have submitted a membership application form before 31st August 2022!
Virtual registration: € 350.00 excl. VAT
-> allows virtual access to business sessions (Bizzabo) only
Registration Fee covers:
-> Access to attendance list and delegates’ contact details
-> Access to meeting lounges
-> Access to EPCA information desks
-> Access to EPCA Mobile Application
-> Welcome Walking Dinner on Tuesday evening 4th October 2022
-> Official EPCA business sessions like the Logistics and Supply Chain session, CEO Round table or Talents of Today, Leaders of Tomorrow session
-> Coffee Breaks on Tuesday 4th, Wednesday 5th and Thursday 6th October 2022
-> Meetings over Breakfast (standing) on Tuesday 4th, Wednesday 5th and Thursday 6th October 2022
Organisation of hotel rooms, meeting rooms and meeting table facilities (at additional cost)
OPENING HOURS
Official EPCA HOTELS
Official Hotel bedrooms are NO longer available.
People having requested a room during the registration process and having not yet received a confirmation have been put on the WAITLIST and will be contacted if rooms become available at one of the partner hotels – allocated on a first come first served basis. Please note that we cannot guarantee you a room and therefore strongly recommend that you
BOOK ALTERNATIVE ACCOMMODATION!
Hotel area map (including availabilities and non-partnering hotels) can be found HERE.
Beware of Attendee-list and Hotel Scams
It has come to our attention that our event is the target of attendee list sales/hotel scams. Scammers call or email attendees/members claiming to represent EPCA or be an official vendor, and encourage our customers to book rooms using fake promotion codes or offer to sell attendee lists. These emails are sent by scammers!
Statements claiming to offer our attendee lists are fraudulent!
If you receive emails that propose to sell EPCA attendee lists, do not engage with the sender and delete the message immediately and report the caller/sender to the competent authorities.
Hotel InterContinental Berlin Budapester Straße 2, 10787 Berlin Tel.: + 49.30/2602 0 Fax. + 49.30/2602 2600 Email: berlin@ihg.com www.berlin.intercontinental.com |
Guest Rooms (all rates incl. VAT) + Standard single/double € 305.00 + Premium single/double € 370.00 to € 509.00 + Junior suite single/double € 498.00 to € 840.00 + Full suite single/double € 734.00 to € 1,119.00 + Large full suite single/double € 2,2470.00 to € 2,991.00 Breakfast is NOT included in the guest room rate Meeting Rooms (all rates incl. VAT) From € 685.00 to € 1,053.00 Large meeting rooms: € 2,398.00 Business Conference Rooms at this hotel require an additional mandatory setup fee of EUR 485,00. Each meeting room booking requires a mandatory F&B package for at least the 3 main days of the Annual Meeting (October 4-6 2022) |
Restaurants at the Hotel L.A. Café (Brasserie): Sunday 2nd October 07:00 - 16:00 (No service between 11:00 - 12:00) Thursday 6th October 06:30 - 14:00 (No service between 10:30 - 11:30) Reservations: + 49.30/2602 3090 06:30 - 16.00 (reservations for breakfast will not be accepted) Hugos: Thursday till Saturday 18:30 - 00:00 During the Annual Meeting the restaurant and adjecent rooms may be available for your private event, if you are interested, please send your request to hotels@epca.eu Marlene Bar & Restaurant: Sunday 2nd October from 12:00 – 22:30 No reservations possible |
Hotel InterContinental Berlin (simplified floor plan, updated September 2022) |
Hotel Pullman Berlin SchweizerhofBudapester Straße 25, 10787 Berlin Tel.: + 49.30/2696 0 Fax. + 49.30/2696 1000 Email: h5347@accor.com www.pullman-berlin-schweizerhof.com |
Guest Rooms (all rates incl. VAT) + Standard single € 250.00 + Standard double € 270.00 + Premium single € 275.00 + Premium double € 295.00 + Small full suite single € 450.00 + Small full suite double € 470.00 Breakfast is NOT included in the guest room rate Meeting Rooms (all rates incl. VAT) From € 650.00 to € 895.00 Large meeting rooms € 2,150.00 Rate includes: 5 bottles sparkling water (0,5 l) 5 bottles still water (0,5 l) unlimited glasses + fresh up |
Restaurants at the Hotel Blend Berlin Kitchen and Bar: Sunday 2nd October- Thursday 6th October from 12:00 to 14:00 and 18:00 to 23:00. Reservations: + 49.30/26960 Le Bouveret: Sunday 2nd October- Thursday 6th October from 6:30 to 12:00 on weekends and 6:30 to 11:00 on weekdays |
Hotel Crowne Plaza Berlin City CentreNürnberger Strasse 65, 10787 Berlin Tel.: + 49-30-210070 Email: info@cp-berlin.com |
Guest Rooms (all rates incl. VAT) + Standard single/double € 218.00 + Small full suite single/double € 410.00 + Full suite single/double € 339.00 to € 536.00 Breakfast is NOT included in the guest room rate Meeting Rooms (all rates incl. VAT) From € 430.00 to € 928.00 |
Restaurants at the Hotel A tasty and international lunch buffet will be offered at the restaurant during the EPCA period (subject to reservations beforehand) Reservations: meetings@cp-berlin.com |
Hotel Berlin PalaceBudapester Straße 45, 10787 Berlin Tel.: + 49-30-2502 0 Fax: + 49-30-2502-1119 Email: hotel@palace.de |
Guest Rooms (all rates incl. VAT) + Standard single € 235.00 + Standard double € 255.00 + Premium single € 285.00 + Premium double € 305.00 + Small full suite single € 650.00 to € 1,500.00 + Small full suite double € 670.00 to € 1,520.00 + Large full suite single € 1,990.00 + Large full suite double € 2,010.00 Breakfast is NOT included in the guest room rate Meeting Rooms (all rates incl. VAT) From € 750.00 to € 1,050.00 Large meeting rooms: € 1,700.00 |
Restaurants at the Hotel Beef 45: Sunday 2nd October- Thursday 6th October from 11:30 to 14:00 and 17:30 to 23:00. Reservations: + 49.30-2502 1045 Email: beef45@palace.de Lobby Lounge Restaurant: Sunday 2nd October- Thursday 6th October from 18:00 to 23:00. Reservations: + 49.30-2502 1040 Bon Dia for lunch (à la carte and buffet): Sunday 2nd October- Thursday 6th October from 12:00 to 24:00. Reservations: + 49.30-2502 1050 |
Hotel Berlin, BerlinLützowpl. 17, 10787 Berlin Tel.: + 49-30-26050 Email: info@hotel-berlin.de |
Guest Rooms (all rates incl. VAT) + Standard single € 172.00 + Standard double € 192.00 + Premium single € 193.00 + Premium double € 213.00 + Small full suite single € 223.00 + Small full suite double € 243.00 + Large full suite single € 485.00 + Large full suite double € 505.00 Breakfast is NOT included in the guest room rate Meeting Rooms (all rates incl. VAT) From € 350.00 to € 1,450.00 Large meeting rooms: € 2,800.00 |
Restaurants at the Hotel Restaurant tbd: Currently under referbishment, update will follow Reservations can be requested here or at +49 (30) 2605 2710 |
HOTEL OPTIONS for BED- and MEETING ROOMS
Hotel & meeting room allocation and confirmation
Hotel room bookings
Meeting room bookings SOLD OUT1
Hotel meeting rooms can be booked with EPCA’s assistance for use during the event.
Meeting tables SOLD OUT1
Meeting Tables
Meeting tables SOLD OUT!
Reserved tables for up to six (6) people will be available for rent in the Pavilion of the Hotel InterContinental Berlin at a rental fee of € 1,500.00 for 3 ½ days (VAT excluded). This fee includes ten (10) visitor day tickets for external guests that can be distributed by the renting EPCA member company.
The list of all allocated meeting rooms and tables will be available on the EPCA website. You will also be able to consult it on-site at the EPCA Information desks in the hotels. Member companies who do not wish their meeting table to appear on this list should explicitly inform the EPCA office of same in writing, sending this to: meetings@epca.eu.
Meeting table fee (in addition to registration fee): SOLD OUT!
€ 1,500.00 excl. VAT
Includes a meeting table for 3½ days and ten (10) visitor badges* for non-member companies only valid for one (1) day throughout the AM.
*Access to the meeting tables only during one day!